Addressing users in IBM Notes

Today I had an issue, where a customer told me the following problem:

User A has his employee ID P146 in the Short Name of the person document in the Domino NAB. But if a user users this ID in the “To” field of a new mail, he receives the error, that the user is not unique, when he presses F9 for name resolution.

A look in the “($Users)” view showed, that there are 2 entries with this employee ID. In the first person document this looked fine, but in the second person document you can´t find this ID ( P146 ) anywhere. Also took a look with scanEZ, but this did not solve anything.

Some investigations later I found the “trouble” >> ever heard from “Soundex” ???

Try the following: enter @soundex(“Lastname, Firstname”) in the subject line of a new mail:


And now after pressing SHIFT-F9:


This is the so called “Soundex”, which also is listed in the “($Users)” view in the Domino NAB. But if you have another employee with the ID “B653” you would receive the error, that the user is not unique when pressing F9.

So it´s working as designed…

Inbox empty

Today I received a call from a customer where the inbox did not display any content at some users – but only in the Notes client, not in iNotes !!

After some investigations I remembered, that I had this issue some months ago and found the following IBM technote:

So if you create a folder with and the first character of the folder is a space, this folder is displayed instead of the inbox and it seems, that the inbox is empty.


Today I received an email from a customer, where a user was not able to move a calendar appointment by opening the appointment and entering a different date/time. He was able to move the appointment by “Drag and Drop”.

The user was using IBM Notes 9.0.1 FP6 on Windows 10.

You can easily get rid of this error by simply deactivating the option “Strict Date/Time input” like mentioned in the following TN:

After removing this setting the user was able to change the date and time inside the calendar entry.

Enforcing quotas on new mail or Calendar entry creation in local or server based mail files

Last week I had the request to obtain the quota on the mail file when creating local replicas. After some search, I found this NOTES.INI entry:


This setting is not only used when creating local replicas, but also to check the quota when creating new mails !!

IBM Notes/Domino 9.0.1 Feature Pack 8 available

Today IBM release the announced Feature Pack 8 with a lot of great new features:

first of all there´s a separate download for the template of the Domino NAB and the Mail template on IBM Fix Central: Template Download

Move views out of databases
You can move views out of databases into separate view index files (.NDX files). This feature is useful for large databases and provides the following benefits:
> A smaller database file size, to avoid reaching the 64GB limitation.
> Faster database backup and restore.
> Better performance by allowing concurrent access to database and views.

For more information, see the following link:

Increase the document summary data limit to 16 MB
You can increase the document summary data limit on Notes® 9 databases. Summary data is data in non-rich-text fields, number fields, and date-time fields.

Previously the combined size of all summary data fields in a document was limited to 64 K. This limit is now 16 MB. The size limit for a single field is still 64 K. The size limit for views is still 64K for the combined key and data.
To increase the summary data limit on a database, use the following server command:

load compact -LargeSummary on database.nsf

Java JRE version 1.8 provided with Domino
The Java run time environment provided with Notes and Domino has been upgraded to Java JRE version 1.8 to provide you with access to the latest features. Domino Designer continues to compile with Java 1.6.

Enable the Group By Date feature in all mail files
Administrators can push the notes.ini setting EnableGroupByDate=1 to Notes clients to enable the Show > Group By Date option in mail files. When enabled, messages in the Inbox, All Documents view, and personal folders on the IBM Notes client are grouped by relative date: Today, Yesterday, Last Week, and so forth.

Users can select Show > Group By Date to turn off the setting.
For more information, see the topic Enabling the Group By Date feature in all mail files.

Enable the Show Beginning of Message feature in all mail files
Administrators can push the notes.ini setting EnableBeginningOfMessage=1 to Notes clients to enable the Show > Beginning of Message option in mail files.

When enabled, Notes client users see the first 100 characters of a message in their Inbox or personal folders along with the subject. Users can select Show > Beginning of Message to turn off the setting.

For more information, see the topic Enabling the Show Beginning of Message feature in all mail files.

Retain MIME formatting when forwarding or replying to internet messages
Administrators can push the notes.ini setting KeepReplyForwardMime=1 to Notes standard clients. This setting retains MIME message formatting when users reply to or forward messages received from the internet. Without this setting, MIME messages are converted to Notes Rich Text which can cause some MIME formatting to be lost.

When this setting is enabled and users respond to or forward messages from the internet, the Notes embedded browser is used to display the original messages with MIME fidelity. Users can’t edit the original messages, but they can copy information from them and paste it into their responses.
For more information, see the topic Retaining MIME formatting when forwarding or replying to internet messages.

Notes browser plug-in is no longer part of Notes package
The Notes browser plug-in is no longer provided with the Notes client package. IBM Client Application Access (ICAA), a new lightweight client that provides access to Notes applications, can be used instead. ICAA is available to Notes customers free of charge and can be downloaded from Passport Advantage®. For more information, see the IBM Client Application Access documentation.

ADFS 3.0 now supported as a SAML federated identity provider

Microsoft Active Directory Federation Services (ADFS) 3.0 can be used as a Security Assertion Markup Language (SAML) federated identity provider (IdP). For more information, see the section Using Security Assertion Markup Language (SAML) to configure federated-identity authentication.

If you decide to install IBM Domino 9,0.1 FP8, don’t forget to upgrade IBM Lotus Traveler to, otherwise Traveler will not work due to the update of the JVM to version 1.8

IBM Notes and Domino V9.0.1 extends support and enhances its collaboration toolset with social capabilities from IBM Connections V5.5

As announced in this letter the support for IBM Domino, IBM Notes, Notes Traveler and IBM Enterprise Integrator version 9 has been extended to September 2021.

Included in those packages, also support for 

  • IBM Sametime® V9.0 Limited Use
    IBM Domino Designer V9.0.1
    IBM Mobile Connect V6.1.5
    IBM Domino Global Workbench V9.0.1

are included.

Further there are enhancements regarding the social features with IBM Connections V5.5:

New social features

IBM Notes and Domino V9.0.1 now includes social capabilities from IBM Connections V5.5. IBM Connections enhances the social toolset of IBM Notes and Domino V9.0.1, enabling you to quickly locate the people and content you need through integrated access to your collaboration applications.

The IBM Connections V5.5 entitlement included with the licenses in the following list enables IBM Notes and Domino customers to deploy and access the Files and Profiles features of IBM Connections through all clients, browsers, and mobile devices, at no additional charge:

  • IBM Domino Enterprise Client access license
  • IBM Domino Messaging Client access license
  • IBM Domino Collaboration Express® license
  • IBM Domino Messaging Express license

The updated IBM Connections V5.5 entitlement enables users to access the knowledge of networks of professionals with minimal effort.

  • The Files feature helps users easily share content with other people and removes the need to send large files through email. Users can socialize content, enabling other users to easily find content, make recommendations, and share with more people.
  • The Profiles feature helps users find the people they need by searching across the organization’s content using tags to identify expertise, current projects, responsibilities,socializing skills, interests, and organizational structure for others to discover and benefit from the information.